Fleet Management Preparedness in Emergencies

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Fleet Forum Workshop in Juba and Kathmandu (June)

Fleet Forum, funded by USAID, announces two 1-day workshops on fleet management in emergencies. The respective workshops will be held on 14 June in Juba and on 29 June in Kathmandu. Representatives from aid and development organisations who were (or are) delivering emergency and relief response to beneficiaries in South Sudan and Nepal are invited to participate.

The difference between a successful and unsuccessful response

Effective humanitarian response in emergencies is heavily dependent on the availability of transport. Staff must be able to access beneficiaries at the point of need, which may often be in remote and difficult terrain. Yet the challenges in emergencies are endless: scarcity of vehicles and qualified drivers, high rental prices as well as the competition between agencies to secure vehicles

It is common knowledge among staff, who have worked in emergencies, that established fleet management procedures are disregarded as the priority is to have as many vehicles as possible available. This ‘fire-fighting’ spirit, almost second-nature to everyone working in an emergency, leads to extremely unsafe situations, costly inefficiencies, ineffective delivery of aid and at the same time not considering the environmental impact of their vehicle operations.

Preparation of fleet management activities – especially during the initial phase of the response – can make a difference between successful and unsuccessful response. In such situations, there is a great need for professional fleet management.

It is for this reason that in 2016 Fleet Forum will develop training material for fleet managers operating in emergencies consisting of e-learning modules, workshops and support material.

Call for Participation

In order to determine training topics and content for support material, Fleet Forum will conduct workshops in Nepal and South Sudan with the following objective:

  • Identify the current status of fleet management preparation and execution as well as the lessons learned during the emergencies in South Sudan and Nepal
  • Determine the gaps that emerged in the fleet management practices implemented during the crises in these countries.
  • Define learning objectives which are essential for fleet managers operating in emergencies

The high level agenda can be found here. A more detailed agenda will be shared closer to the event.

Who should attend?

The workshop will be open to the aid and development sector operating in South Sudan and Nepal as well as decision makers operating at global / regional level. The profile of the participants is as follows:

Country Directors or Managers, Operations Directors or Managers, Administration Directors or Managers, Regional / Global Fleet Managers.

Preparation of fleet management activities can have a big impact on the delivery of programmes in emergencies. Therefore, Fleet Forum welcomes and encourages the participation of Senior Programme Officers,

Workshop Details

  • The workshops will take place in Juba, South Sudan on 14 June and in Kathmandu, Nepal on 29 June
  • There are no costs associated for your participation in the workshop. Costs related to travel to the workshop venue should be covered by your organization
  • In return for your support, participants will be able to test out the e-learning modules once prepared


If you are interested in participating in this workshop please register here.

In case you have any questions feel free to contact Nikita.Udhwani@fleetforum.org

We look forward to your participation in one of the workshops.

With warm regards,

Paul Jansen

Executive Director